Core Service

Bookkeeping in Vietnam for foreign companies

Accurate, VAS-compliant monthly bookkeeping with real-time English-language reporting. General ledger, bank reconciliation, and management accounts — done right.

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Overview

Our bookkeeping service is the day-to-day engine of the finance function. We process transactions, reconcile bank accounts, manage accounts payable and receivable, and produce monthly management accounts in English. The result is a finance function that runs on time, on plan, and on a basis your head office can rely on for decision-making.

Who needs this service

  • FDI companies without an in-house accountant
  • Startups that need to outsource the finance function
  • Representative offices that need basic bookkeeping for tax-registration purposes
  • Companies that have just been incorporated and need a clean baseline

Legal requirements

VAS chart of accounts

All entries must follow the VAS chart of accounts. Sub-accounts may be added for management reporting.

Document retention

Invoices, contracts, and supporting documents must be retained for at least 10 years for accounting and 5 years for tax.

Bank reconciliation

Bank reconciliations must be performed monthly and any unreconciled items must be investigated and cleared.

Pricing

Indicative fees

ItemFee
Basic bookkeeping (≤ 80 transactions)from USD 250 / month
Standard bookkeeping (≤ 300 transactions)from USD 500 / month
Complex bookkeeping (multi-currency, multi-entity)from USD 1,200 / month

Fees are indicative and depend on transaction volume, complexity, and reporting requirements. Request a tailored proposal.

Timeline

Typical engagement timeline

Phase 1 · Week 1–2

Onboarding

Chart of accounts, opening balances, system access, document collection.

Phase 2 · Week 3–5

First month close

Process opening transactions, reconcile bank, produce first management pack.

Phase 3 · From month 3

Steady state

Close within 10 working days, monthly management pack, quarterly review.

Watch out

Common mistakes we help you avoid

  • 01Mixing personal and company expenses
  • 02Not coding inter-company transactions correctly
  • 03Missing the FX gain/loss on the foreign-currency bank account
  • 04Recording expenses without valid VAT invoices (and therefore losing the input credit)
Why us

What you get

Clean books, clean audit

The books are reconciled, the documentation is complete, and the auditor's review is faster and cheaper.

Live visibility

Cloud-based systems with bank feeds give you live visibility into cash and the monthly P&L.

Scalable

We scale with you. As your transaction volume grows, we add capacity without changing the engagement model.

FAQ

Frequently asked questions

How often is bookkeeping done?
Monthly, with optional weekly processing for high-transaction entities. We close the books within 10 working days of month-end, issue the management pack, and file the VAT return by the 20th.
What is the cost of monthly bookkeeping?
Monthly bookkeeping fees start at USD 250/month for representative offices and scale with transaction volume, complexity, and reporting requirements. A typical FDI entity pays USD 600–1,500 per month.
Do you reconcile bank statements monthly?
Yes. Bank reconciliation is part of the standard close. We work with bank feeds for automation and reconcile any unmatched items in the management pack.
Can you clean up prior-year books?
Yes. We perform a catch-up engagement to reconcile prior years, restate the financial statements, and bring the books current. This is a common engagement for newly acquired entities or those switching from another advisor.
Get Started

Ready to discuss bookkeeping?

Free 30-minute consultation. We'll review your situation and outline a fixed-fee engagement.

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